227th Annual Convention

The 227th Annual Convention of the Episcopal Diocese of Virginia is scheduled for November 12-13, 2021 and will be held online via Zoom. Read Bishop Goff's letter below for additional information on the decision to move Convention online.

UPDATE: September 21, 2021

Given the uncertainty surrounding the Delta variant of the COVID virus, and after careful consideration, Bishop Susan Goff has decided that the 227th Annual Convention of the Episcopal Diocese of Virginia will be held online, and not in-person at the Crystal Gateway Marriott Hotel as was previously announced.  

“Simply put, a gathering of more than 400 people in an indoor location with limited space in which to distance creates too great a risk," stated Bishop Goff.

In announcing the move to the online format, she added, “We do this to protect the safety of all delegates, clergy, and their families, many of which include children under age 12 who are not yet eligible for vaccination.”

The Diocese successfully conducted the November 2020 Annual Convention and the April 2021 Special Convention online. As in the past, our staff will provide tutorials on how to participate in online Convention. Technical assistance will be available. The systems we developed for voting and debate allow for all to participate efficiently and equitably. Delegates will receive more details about these features in the coming weeks.

For those delegates/churches who have already paid the registration fee for Convention, the Secretary’s office will issue partial refunds in the coming weeks.

Please hold Friday, November 12th from 7-8:30 PM, and Saturday, November 13th from 9 AM to 5 PM for this year’s Annual Convention proceedings. More details will follow. To follow preparations for the November Convention, please visit this page. Cancellation of hotel room reservation can be made by calling the hotel directly at 1-703-920-3230.

Thank you for your service as a delegate to Annual Convention.


Click on the links below to jump to the corresponding section. 

Key Dates and Deadlines 
Convention Registration 
Hotel Information
Rules of Order 
Annual Convention Delegate and Church Forms 
Standing Committee Nominations
Related Organizations Nominations
Resolutions
Amendments to the Constitution and Canons
Reports
Exhibitors

Key Dates and Deadlines 

Friday, Sept 10  Deadline for submission of nominations for Related Organizations
                            (applies to Trustees of the Funds, Virginia Diocesan Homes, Diocesan Missionary
                             Society and Bloomfield)

Friday, Oct 8  Deadline to receive Early Bird (discounted) registration fee for Convention  

Tuesday, Oct 26    Deadline to submit nominations for Standing Committee 

Wednesday, Nov 3, NOON   Deadline to submit proposed resolutions, budget amendments and amendments to Constitution and Canons

Friday, Nov 5   Deadline to register for Convention

Saturday, Nov 6  Open Hearings (Online via Zoom; links to be provided 2 days prior)

Budget 10:00 – 11:30 a.m.
Constitution & Canons 12:30 – 1:00 p.m.
Resolutions 1:30 – 3:00 p.m.

November 12-13  Annual Convention online via Zoom

Convention Registration 

Click here to register for Annual Convention. Final day to register for Convention is November 5.  

Crystal Gateway Marriott Hotel Information

To cancel reservations ...

If you reserved hotel rooms prior to the announcement of Convention going online, you can cancel those reservations by calling the hotel directly at 1-703-920-3230. If you have a problem cancelling your hotel reservation, you may contact Courtenay Altaffer for assistance at 804-313-1254 or ctaltaffer@verizon.net.

Hotel Contact Information

Crystal Gateway Marriott
1700 S. Eads Street, Arlington, VA  22202
1-703-920-3230 (hotel)

Rules of Order 

Delegates should familiarize themselves with the 2021 Rules of Order for Convention. 

Annual Convention Delegate and Church Forms

All forms must be submitted to Bill Martin.

The due date for submitting the Parish COE/CCGS and Youth COE form is April 15, 2021.  The due date for submitting the Collegiate COE is May 1, 2021. The voting privileges of delegates at convention cannot be certified until the parish’s Confirmed Communicants in Good Standing (CCGS)/Certificate of Election (COE) form has been received by the Convention Registrar. If you are unsure if those forms have been submitted for your church, contact Bill Martin.

NOTE: Each of these documents is a fillable form PDF file. In order to complete the form on your computer, you must first save the file on your computer. Once it is saved, you can open and complete the form.

Nominations

Standing Committee 

The Standing Committee is composed of six members of the clergy and six members of the laity.  It acts as a Council of Advice to the Bishop and assumes many Episcopal duties for the Diocese if there is a vacancy in the Bishop’s office, as outlined in Diocesan Constitution Article XV, Diocesan Canon 21 and in the Canons of the National Church. 

Two (2) members of the Lay order and two (2) members of the Clerical order will be elected at Convention to serve three-year terms on the Standing Committee. View details of Standing Committee commitment and responsibilities. 

The nomination form should include a digital photo and should be sent to Bill Martin. Nominations will be posted here as they are received. The deadline for submission of nominations to the Standing Committee is Tuesday, October 26.

NOTE: The nomination form is a fillable PDF file. In order to complete the form on your computer, you must first save the file to your computer. Once it is saved, you can open and complete the form. Then, save it and return the completed form to Bill Martin.

Related Organizations

Related Organizations are those whose charters or statements of purpose have been reviewed and approved by the Executive Board and whose status as a Related Organization shall have been approved by the Convention of the Diocese.

Each Related Organization elects its own board and officers, but the nominations are reviewed by the Committee on Related Organizations and then presented to the Annual Convention for its concurrence. 

If you are interested in serving on one of these boards, please contact that organization directly to begin the process. 

The Nomination form for related organizations should be submitted to Bill Martin. Nominations will be posted here as they are submitted. The deadline for submission of nominations to related organizations is Friday, September 10, 2021.

NOTE:  The nomination form is a fillable PDF file. In order to complete the form on your computer, you must first save the file to your computer. Once it is saved, you can open and complete the form. Then, save it and return the completed form to Bill Martin.

Resolutions

Resolutions will be posted here as they are submitted. All resolutions will be reviewed by the Committee on Resolutions and presented to Annual Convention for consideration and action. 

Please Note:  According to the Rules of Order, except for amendments to or substitutes for resolutions made by the Committee, no amendment to or substitute for a proposed Resolution shall be in order unless it shall have been submitted in writing, in such electronic or written format as is specified by the Diocesan Office, at least three (3) days in advance of Convention open hearing for resolutions, which will be at Noon on Wednesday, November 3, 2021.

Questions and comments may also be submitted to resolutions@thediocese.net until Noon on Friday, November 5, 2021.  Please include the resolution number in the subject line.

Amendments to the Constitution and Canons

Click here to read the submitted amendments. All amendments will be reviewed by the Committee on Constitution and Canons and then presented at Annual Convention for consideration and action. Members of convention are encouraged to comment on the submitted amendments.

Please Note:  According to the Rules of Order, except for amendments to or substitutes for amendments to the Constitution or the Canons made by the Committee, no amendment to or substitute for a proposed amendment to the Constitution or the Canons shall be in order unless it shall have been submitted in writing, in such electronic or written format as is specified by the Diocesan Office, at least three (3) days in advance of Convention open hearing for amendments to the Constitution and Canons, which will be at Noon on Wednesday, November 3, 2021.

Questions and comments may also be submitted to amendments@thediocese.net until Noon on Friday, November 5, 2021.  Please include the Constitution and Canon amendment number in the subject line.

Reports

Click here to view reports from boards, committees, commissions and related organizations. Reports will be posted as they are received.

Exhibitors

We will no longer be able to accommodate exhibitors this November due to Convention moving online. If you have already submitted an exhibitor registration form and exhibitor fee for 2021, we will be contacting you soon about reimbursement.