226th Annual Convention Pre-Convention Information and Forms

The 226th Annual Convention of the Episcopal Diocese of Virginia, originally scheduled for November 12-14, 2020 at the Crystal Gateway Marriott in Arlington is moving online. Anticipating that it will not be safe or wise, due to the novel Coronavirus, to gather over 600 people in a hotel ballroom across three days this fall, we will hold a one-day virtual Convention instead. The date is Saturday, November 14. 

Your Diocesan Staff, the Bishops, the Executive Board and Chancellor are working together to plan a stimulating Convention experience that meets canonical requirements and allows us to be in community with each other even when we are practicing distancing. Diocesan staff will also provide technical guidance to those who can’t easily access online platforms. Details will be sent to delegates in the early fall. 

Nominations

Standing Committee 

The Standing Committee is composed of six members of the clergy and six members of the laity.  It acts as a Council of Advice to the Bishop and assumes many Episcopal duties for the diocese if there is a vacancy in the Bishop’s office, as outlined in Diocesan Constitution Article XV, Diocesan Canon 21 and in the Canons of the National Church. 

Two (2) members of the Lay order and two (2) members of the Clerical order will be elected at convention to serve three-year terms on the Standing Committee.

The nomination form should include a digital photo and should be sent to Bill Martin. Nominations will be posted here as they are received. The deadline for submission of nominations to the Standing Committee is Tuesday, October 27.

NOTE: The nomination form is a fillable PDF file. In order to complete the form on your computer, you must first save the file to your computer. Once it is saved, you can open and complete the form. Then, save it and return the completed form to Bill Martin.

Related Organizations

Related Organizations are those whose charters or statements of purpose have been reviewed and approved by the Executive Board and whose status as a Related Organization shall have been approved by the Convention of the Diocese.

Each Related Organization elects its own board and officers, but the nominations are reviewed by the Committee on Related Organizations and then presented to the Annual Convention for its concurrence. 

If you are interested in serving on one of these boards, please contact that organization directly by Friday, July 31 to begin the process. 

The Nomination form for related organizations should be submitted to Bill Martin. Nominations will be posted here as they are submitted. The deadline for submission of nominations to related organizations is Tuesday, October 27.

NOTE:  The nomination form is a fillable PDF file. In order to complete the form on your computer, you must first save the file to your computer. Once it is saved, you can open and complete the form. Then, save it and return the completed form to Bill Martin.

Resolutions

Click here for the guidelines for submitting a resolution for consideration by Annual Convention. The deadline for submission of resolutions is Tuesday, October 27.

Courtesy resolutions are also presented and considered at Annual Convention. The deadline for submission of courtesy resolutions is Tuesday, October 27.

Click here to read the submitted resolutions. All resolutions will be reviewed by the Committee on Resolutions and presented to Annual Convention for consideration and action. Members of convention are encouraged to comment on the submitted resolutions. Please send all comments to resolutions@thediocese.net and include the resolution number in the subject line.

Amendments to the Constitution and Canons

Click here for the guidelines for submitting amendments to the Constitution and/or Canons of the Diocese of Virginia for consideration by Annual Convention. The deadline for submission of amendments is Tuesday, October 27.

Click here to read the submitted amendments. All amendments will be reviewed by the Committee on Constitution and Canons and then presented at Annual Convention for consideration and action. Members of convention are encouraged to comment on the submitted amendments. Please send all comments to amendments@thediocese.net and include the amendment number in the subject line.

Budget

The draft budget will be posted after the October 8 Executive Board meeting.  Members of convention are encouraged to comment on the proposed 2020 diocesan budget.  Please send all comments to budget@thediocese.net.

There will be an open Zoom hearing of Resolutions, Amendments and Budget on Saturday, October 31.  More information on attending these open hearings will be available closer to the time.

79th General Convention of the Episcopal Church Approved Proposed Constitutional Amendments and Approved Resolutions

The Episcopal Church passed nine proposed constitutional amendments and approved numerous resolutions at the 79th General Convention held in Austin, Texas in 2018. They are being presented here to the Diocese of Virginia, and shared with all the dioceses of the Episcopal Church, for review and consideration. 

Reports

Click here to view reports from boards, committees, commissions and related organizations. Reports will be posted as they are received.

Annual Convention Delegate and Church Forms

All forms must be submitted to Bill Martin.

The due date for submitting the Parish COE/CCGS form is April 15, 2020. The voting privileges of delegates at convention cannot be certified until the parish’s Confirmed Communicants in Good Standing (CCGS)/Certificate of Election (COE) form has been received by the Convention Registrar. If you are unsure if those forms have been submitted for your church, contact Bill Martin.

NOTE: Each of these documents is a fillable form PDF file. In order to complete the form on your computer, you must first save the file on your computer. Once it is saved, you can open and complete the form.