223rd Annual Convention of the Episcopal Diocese of Virginia “To You All Hearts Are Open”

Christ Church Episcopal, 5000 Pouncey Tract Road, Glen Allen, VA 23059.
Saturday, November 4, 2017

 

When we gather for a one-day Annual Convention, we are blessed to meet in one of the churches of the Diocese, rather than in a hotel. However, that also means that we have less room in which to operate – fewer seats and parking spaces; not enough room for exhibitors. Therefore, we are urging participants to car-pool with others as much as possible, and that most alternates and guests opt to wait until next year to attend, when there will be plenty of room for them to join us at the Downtown Richmond Marriott.

Registration Form

The registration fee for this year’s one-day Annual Convention is $50.  The deadline for registration is Friday, October 20, 2017.

If you are paying by check, click here for the paper registration form. 
If you are paying by credit card, click here for the online registration form.

NOTE:  The paper registration form is a fillable PDF file.  In order to complete the form on your computer, you must first save the file to your computer.  Once it is saved, you can open and complete the form. 

Hotel Information 

Wingate by Windham
13991 North Gayton Road
Richmond, VA  23233

  • Room rate: $110 plus applicable taxes (includes full American Breakfast buffet)
  • Contact the hotel directly to book your reservation at 804-421-1600
  • Room rate will be held at that rate until Friday, October 13.  Make your reservation before that date and tell them that you are booking with the Diocese of Virginia group.

Hilton Garden Inn
4050 Cox Road
Glen Allen, VA  23060

  • Room rate:
    • 1 King Bed $94 plus applicable taxes (includes breakfast)
    • 2 Queen beds $104.00 plus applicable taxes (includes breakfast)
  • Contact the hotel directly to book your reservation at 804-521-2900 or the Hilton Gardens reservation number at 800-445-8667.  Use the Group Code:  DIOCES.
  • Room rate will be held at that rate until Friday, October 13.  Make your reservation before that date.
Directions to Christ Church from: 

Wingate by Wyndham, 13991 North Gayton Road

  1. Turn Right out of the parking lot onto North Gayton Road toward Bacova Drive. 
  2. In 1.24 miles, turn left onto Pouncey Tract Road/VA-271.
  3. Christ Church will be on the left. 

Hilton Garden Inn 4050 Cox Road

  1. Turn right out of the parking lot onto Cox Road. 
  2. Turn Right onto West Broad Street/ US-250 West.
  3. In 1.6 miles, turn right onto Pouncey Tract Road/ VA-271.
  4. Christ Church will be on the left in 1.6 miles.

Draft Agenda and Site Map

The draft agenda can be viewed here. Each event's corresponding room assignment can be located on the Christ Church site map

Child Care

If you have questions or needs regarding child care (for children 5 and under) during the convention, please contact Julie Simonton at jsimonton@thediocese.net.

Nominations

Nominations are accepted for the following positions that will be filled at Annual Convention:

Standing Committee:  Two (2) members of the Lay order and two (2) members of the Clerical order will be elected to serve three-year terms.

The same nomination form will be used by the Diocesan Missionary Society, the Trustees of the Funds, Virginia Diocesan Homes and Bloomfield for their nominees to be new board members. These Related Organizations will each elect its own board and officers, but the nominations are reviewed by the Committee on Related Organizations and then presented to the Annual Convention for its concurrence.  If you are interested in serving on one of these boards, please contact that organization directly.  Nominations will be posted here as they are submitted.  The deadline for submission of nominations is Wednesday, October 18.

NOTE:  The nomination form is a fillable PDF file.  In order to complete the form on your computer, you must first save the file to your computer.  Once it is saved, you can open and complete the form.  Then, save it and return the completed form to Bill Martin at bmartin@thediocese.net.

Resolutions

Click here for the guidelines for submitting a resolution for consideration by Annual Convention.  The deadline for submission of resolutions is Wednesday, October 18.

Courtesy resolutions are also presented and considered at Annual Convention.  The deadline for submission of courtesy resolutions is Wednesday, October 18.

Click here to read the submitted resolutions.  All resolutions will be reviewed by the Committee on Resolutions and presented to Annual Convention for consideration and action.  Members of convention are encouraged to comment on the submitted resolutions.  Please send all comments to resolutions@thediocese.net and include the resolution number in the subject line.

Amendments to the Constitution and Canons

Click here for the guidelines for submitting amendments to the Constitution and Canons of the Diocese of Virginia for consideration by Annual Convention.  The deadline for submission of amendments is Wednesday, October 18.

Click here to read the submitted amendments.  All amendments will be reviewed by the Committee on Constitution and Canons and then presented at Annual Convention for consideration and action.  Members of convention are encouraged to comment on the submitted amendments.  Please send all comments to amendments@thediocese.net and include the amendment number in the subject line.

Budget

Click here to view the draft of the 2018 diocesan budget.  The draft budget will be posted after the October 5 Executive Board meeting.

Members of convention are encouraged to comment on the proposed 2018 diocesan budget.  Please send all comments to budget@thediocese.net.

Reports

Click here to view reports from boards, committees, commissions and Related Organizations.  Reports will be posted as they are received.

Awards

Below are the links to the nomination forms for the diocesan awards that are presented at Annual Convention.

Biggar-Power Award for Older Adult Ministry
Bishop’s Outreach Award
Harriet “Happy” Pullman Award
Meet Me In Galilee Award

Award nomination forms should be submitted to the respective sponsoring groups no later than Friday, October 13, 2017.

NOTE:  Each of these nomination forms is a fillable PDF file.  In order to complete the form on your computer, you must first save the file to your computer.  Once it is saved, you can open and complete the form.  Then, save it and return the completed form to the appropriate group.

Annual Convention Delegate and Church Forms

Parishes that still need to submit their Certificates of Election (COE) and their Confirmed Communicants in Good Standing (CCGS) please download the attached forms.  Please complete and submit BOTH of these forms to Bill Martin at bmartin@thediocese.net as soon as possible.

Regional Presidents or Deans who need to submit their Youth Delegate Certificate of Election (COE) form can download it here.  Please complete and submit this form to Bill Martin at bmartin@thediocese.net.

The Collegiate Delegate Certificate of Election (COE) form is found here. Please submit the form to Bill Martin at bmartin@thediocese.net.

NOTE: Each of these documents is a fillable form PDF file. In order to complete the form on your computer, you must first save the file on your computer. Once it is saved, you can open and complete the form.  Then return the completed form to Bill Martin at bmartin@thediocese.net.