We are seeking a sharp, personable, highly-organized administrative assistant to support the office which primarily oversees the ordination process and helping churches find their next priest. This is an opportunity to work with a strong team responsible for many of the essential ministries entrusted to the diocesan staff.
Applicants should be self-starters capable of working with all age groups, be warm and professional, discrete, sensitive to pastoral concerns, and have customer service demeanor.
The transition ministry office does planning, organization and communication almost exclusively electronically, so tech savvy is a must, as is a willingness/ability to learn new ways of doing things, and to suggest new ways when the old ones could be improved. Meeting and calendar planning skills are also a must, with many overlapping committees schedules with widely varying needs and responsibilities.
WHAT YOU'LL DO
Provide administrative support to and coordination for the transition ministry office. This includes managing complicated overlapping schedules, receiving and reviewing sensitive material, and maintaining confidentiality of all work material.
Handle confidential and sensitive information and facilitate intra- and inter-department communication.
Draft letters and documents; collect and update information in the database; communicate amongst transition ministry, diocesan staff, and beyond, with sensitivity to what information is appropriate and relevant to each.
Ensure office is running smoothly by routing issues to appropriate department, submitting check requests and deposits.
Occasional travel, three 3-day conferences, possible daylong offsite meetings.
WHAT WE’RE LOOKING FOR
- BA/BS degree or equivalent work experience.
- 2-4 years of administrative/team support experience.
- Attention to detail.
- Organizational skills and ability to follow through on tasks.
- Strong communication skills, both internally and externally.
- Capable of writing clearly, good grammar.
- Tech savvy: Word, Excel, Outlook, Adobe (esp., Acrobat and Dreamweaver), database software (ACS experience is a plus),
- Constant Contact, Trello, trainable in website updating.
- Sensitivity to those we serve, many of which – churches and seekers – are in places of uncertainty.
- A genuine curiosity about and knowledge of the Episcopal Church.
- Competitive salary
- Pension and healthcare
- Two-weeks paid vacation with incremental increases
- Fun, quirky staff that ddon't take themselves too seriously and puts people first: its coworkers and those we serve.
- Please submit a PDF of your cover letter, resume, and references to Ed Jones, secretary and chief of staff, firstname.lastname@example.org.
- Position open through Tuesday, August 16, 2016.
The Diocese of Virginia is an equal opportunity employer committed to worshiping our Lord, promoting reconciliation and embracing diversity.