Diocesan Position Open: Executive Assistant to Bishop Suffragan

Part Time (20 to 25 hours/week)

Purpose of the Position

The candidate will be expected to perform general office duties while supporting the Rt. Rev. Susan E. Goff, Bishop Suffragan of the Diocese of Virginia, and facilitating the effective ministry of the Diocese of Virginia and The Episcopal Church.

Qualifications Desired:

- Bachelor’s Degree
- 5 to 10 years’ experience as an administrative assistant
- An understanding of the beliefs and practices of the Episcopal Church

- Excellent attention to detail is a must

- Hospitable and friendly to all

- Flexible to change and willingness to learn

- Proficient in MS Word, MS Excel, MS Publisher, PowerPoint, Internet capabilities,      ability to learn other programs and or databases as needed
- An overall knowledge of office equipment, i.e. multi-line phone system, laser printers, copiers, fax machines, and additional equipment as necessary.


Skills/Traits Required and Helpful:

 - Ability to relate well to a variety of people
- Friendly, cheerful and helpful to those calling or presenting themselves in the office
- Ability to maintain confidentiality and loyalty to the bishop
- Concentrated attention to extensive detail work, including accuracy

- Team player with ability to communicate professionally and effectively with multiple departments within the office
- Computer expertise and willingness to learn more
- Ability to make decisions as well as follow instructions and ask questions when uncertain
- Telephone skills
- Processing and coordinating many details simultaneously
- Working knowledge of The Episcopal Church’s terminology, policy and structure
- Time management skills
- Flexibility in managing workload and organizational skills
- Professionalism in presentation of self and work

Responsibilities:

- Schedule office appointments, noting conferences and other regular meetings on calendar, coordinating church visitations, and calendaring speaking engagements for the bishop
- Computer management, typing, correspondence (including composition of standard letters), special projects
- Maintain the office through bookkeeping (e.g. submitting monthly receipts to accounting), recordkeeping, working with other Diocesan staff and clergy members to update Diocesan database and electronic devices and other equipment, inventory records and filing.
- Receive guests in person and by phone in a hospitable manner- i.e., offer refreshments
- Some travel and overnight work required-average about once per month
- Prepare or edit the following for clergy ordinations and installations: certificates, appointment book, worship, and be available for assistance to the bishop. Work with the appropriate individuals and teams as needed
- Act as a liaison and coordinate committee, board and agency meetings as needed
- Arrange bishop’s long-distance travel and all associated meeting reservations and arrangements, communicating all details to bishop on written and electronic devices
- Organize communications to and from the bishop (mail, email) as needed, opening and sorting mail into designated folders
- Recruiting and supervising volunteer workers when needed for special projects
- Continuing professional and personal growth to enhance the work of the Diocesan office and the Episcopal Church

The Episcopal Diocese of Virginia is an equal opportunity employer that actively seeks diverse fields of candidates to fill staff vacancies. Applications, including a resume, cover letter, and a list of three professional references, should be submitted via e-mail to the Rev. Deacon Ed Jones, secretary and chief of staff by June 6, 2017. ejones@thediocese.net; Please copy nchafin@thediocese.net.


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